Virtual Executive Assistant

We are seeking a highly organized, proactive Executive Assistant to support a founder-level leader in a professional services environment. This role focuses on optimizing schedules, managing communication, moving projects forward, and supporting content and outreach initiatives.

Key Responsibilities

• Manage calendars, priorities, and communication
• Support email outreach and follow-up
• Create social media posts and basic graphics using Canva
• Assist with newsletter production using MailerLite
• Track project progress and maintain dashboards
• Administer assessments and surveys (SurveyMonkey, Working Genius, DiSC)
• Organize supporting documents and reference materials
• Monitor website activity and provide user support
• Assist with inbox management over time
• Conduct LinkedIn outreach and engagement when needed

Required Skills and Qualifications

• Strong spoken and written English
• Exceptional organization and attention to detail
• High level of confidentiality and discretion
• Proficient with Microsoft Word
• Ability to learn tools quickly (MailerLite, Canva, LinkedIn Sales Navigator, ChatGPT, Grok, Fireflies)
• Self-directed, reliable, and accurate with time tracking
• Comfortable supporting content, communication, and outreach tasks

Ideal Candidate Traits

• Takes initiative and solves problems proactively
• Communicates clearly and consistently
• Learns new systems quickly
• Produces polished, high-quality work
• Enjoys supporting leadership, professional development, or organizational topics