Virtual Executive Assistant

We are seeking a highly organized, proactive Executive Assistant to support a founder-level leader in a professional services environment. This role focuses on optimizing schedules, managing communication, moving projects forward, and supporting content and outreach initiatives.

Key Responsibilities

• Manage calendars, priorities, and communication
• Support email outreach and follow-up
• Coordinate with vendors: Printed materials, arranging mailings, meals, etc.
• Track project progress and maintain dashboards
• Organize supporting documents and reference materials
• Assist with inbox management over time
  
• Event/Meeting Management 
• Travel Coordination/Management

Required Skills and Qualifications

• Strong spoken and written English
• Exceptional organization and attention to detail
• High level of confidentiality and discretion
• Proficient with Microsoft Word
• Ability to learn tools quickly
• Self-directed, reliable, and accurate with time tracking
• Comfortable supporting content, communication, and outreach tasks

Ideal Candidate Traits

• Takes initiative and solves problems proactively
• Communicates clearly and consistently
• Learns new systems quickly
• Produces polished, high-quality work
• Enjoys supporting leadership, professional development, or organizational topics