We are seeking a highly organized and proactive Virtual Assistant to support a founder-level leader in a professional services environment. This role is centered on keeping projects organized, maintaining business tracking systems, and supporting day-to-day operations with accuracy, efficiency, and discretion.

The ideal candidate is detail-oriented, dependable, and comfortable working across schedules, communications, outreach, and project coordination. A strong ability to build and maintain tracking systems is essential, as this role plays a key part in ensuring operational visibility and business alignment.

Key Responsibilities

• Manage calendars, priorities, and communications
• Support email outreach and follow-up
• Coordinate vendors and logistics, including printed materials, mailings, meals, and similar needs
• Track project progress and maintain dashboards
• Set up and maintain project management and business tracking systems
• Monitor deadlines, deliverables, and key business metrics to ensure alignment and accountability
• Organize supporting documents and reference materials
• Assist with inbox management over time
• Support meetings and event coordination
• Assist with travel coordination and management
• Conduct new customer research and lead generation

Required Skills and Qualifications

• Strong spoken and written English
• Excellent organization and attention to detail
• High level of confidentiality and discretion
• Proficient in Microsoft Word
• Ability to quickly learn tools (AI platforms, CRM systems, project management software)
• Experience or strong exposure to project management tools and tracking systems is highly preferred
• Self-directed, reliable, and accurate with time tracking
• Comfortable supporting content, communication, and outreach tasks

Ideal Candidate Traits

• Takes initiative and solves problems proactively
• Communicates clearly and consistently
• Learns new systems quickly
• Produces polished, high-quality work
• Enjoys supporting leadership, operations, and organizational growth