Marketing, Events & Content Production Coordinator

Reports to: CEO
Location: Richardson, TX
Schedule: Monday–Friday, standard business hours (occasional event-based hours)

Position Overview

We are building a high-performing marketing function and seeking a hands-on coordinator to manage the logistics and execution behind events, content production, and community engagement initiatives.

This is an execution-focused role responsible for coordinating in-person events, webinars, and podcast/video production. The primary goal is to ensure programs run smoothly and consistently by owning operational planning and delivery.

This role is ideal for someone early-to-mid career who thrives on organization, coordination, and execution, and who wants to grow in campaign delivery and B2B demand generation.

Core Responsibilities

Event Planning & Execution (40–45%)

• Plan and execute monthly in-person business events including venue sourcing, catering, invitations, and day-of coordination

• Manage logistics such as contracts, A/V, signage, attendee communication, and vendor coordination

• Track registrations, attendance, and post-event follow-up

• Maintain marketing and event calendar

• Track and report event performance and ROI

Podcast, Video & Webinar Production (25–30%)

• Coordinate guest scheduling, recording logistics, and post-production handoff

• Ensure presenters and guests are prepared with talking points and equipment readiness

• Coordinate recording sessions and studio logistics

• Manage webinar logistics including preparation and live support

• Track content production pipeline and publishing schedule

Marketing Operations & Campaign Support (20–25%)

• Support email campaigns, outreach, and contact list management

• Assist with digital marketing tied to events and lead generation

• Coordinate marketing materials and sales collateral production

• Maintain brand consistency across assets

• Track campaign performance and assist with reporting

Community Engagement & Outreach (10–15%)

• Identify speaking, panel, and sponsorship opportunities

• Coordinate co-marketing with strategic partners

• Support community engagement initiatives

• Maintain relationships with venues, vendors, and partners

Requirements

Required

• 2+ years experience in marketing coordination, event coordination, production coordination, communications, or similar

• Experience planning and executing in-person business events

• Strong organizational and project management skills

• Excellent written and verbal communication

• Comfortable learning and using marketing and collaboration tools

• Based in the DFW area with ability to work onsite and attend events

• Self-starter able to manage responsibilities independently

Preferred

• Experience coordinating podcast or video production

• Familiarity with CRM or marketing automation platforms

• B2B or technology industry marketing experience

• Comfortable moderating conversations or appearing on camera

• Experience sourcing sponsorships or speaking opportunities

What Success Looks Like

First 30–90 Days

• Successfully execute at least one in-person event

• Content recording and publishing workflow operating smoothly

• Webinar logistics documented and repeatable

• Leadership minimally involved in logistics

• Identify upcoming speaking or sponsorship opportunities

By Month Six

• Events run consistently with measurable ROI

• Webinar program fully operational

• Reliable content publishing cadence

• Regular presence at external industry events

• Clear tracking of event and content-driven leads

Why Join

• Opportunity to build event and content programs from the ground up

• Direct impact on growth and visibility

• Collaborative environment with professional growth potential

• Exposure to marketing strategy, events, and content execution

• Stable and growing organization