Project Administrator

INDUSTRY: Construction

CONTRACT DETAILS: Contractual

POSITION LOCATION: On site

POSITON NAME: Project Administrator

• Represent the company locally in government institutions, organizations, and with partners.
• Perform administrative tasks: submit documents, sign, collect, deliver, and represent the company at meetings.
• Organize meetings, take minutes, and ensure timely information exchange between all parties.
• Maintain daily communication with management, contractors, consultants, suppliers, and other stakeholders.
• Manage databases of suppliers, partners, contractors, and keep documentation updated.
• Coordinate office tasks: documents, contracts, small purchases, logistics, interaction with registries, authorities, and service providers.
• Ensure complete operational support for management and the team.

Qualifications:

• Diploma or degree in management, administration, business administration, law, or a related field.
• Experience as a coordinator, office manager, project assistant, or administrative staff.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Strong understanding of documentation, including contracts, agreements, and formal business correspondence.
• Excellent communication and business correspondence skills.
• Confident Microsoft Office user with good digital literacy.
  Fluent English; additional languages are an advantage.
• High level of independence, accuracy, responsibility, and professionalism.

Personal Qualities:

• Attention to detail, discipline, and thoroughness.
  Honesty and objectivity.
• Ability to anticipate problems and offer effective solutions.
  Structural thinking, accuracy, and reliability.
• Presentable appearance, confidence, and diplomatic communication style.

Special Requirement (Head Office Onboarding):

• The selected candidate will be required to spend several months working in our Head Office.
  This onboarding period is necessary for the candidate to:
• Fully understand internal processes, project standards, and corporate communication protocols.
• Learn the rules and expectations of the main company.
• After completing this stage, the candidate will relocate to Windhoek for the full project cycle.

Only short-listed candidates will be contacted

Closing date: 30th January 2026