Job Title: Accountant

Location: Nairobi, Kenya

Gross Salary: KES 80,000

Reporting To: CEO

Employment Type: Full-Time

Job Purpose:

We are seeking a highly skilled and detail-oriented Accountant to join our team at Gap Recruitment Services Limited. The ideal candidate should demonstrate strong proficiency in Zoho Books, a solid understanding of Kenyan tax compliance, and a track record in managing multi-entity accounting functions. As the Accountant, you will be responsible for overseeing and executing the full accounting cycle across both our recruitment business and a growing retail pharmacy. This role requires a proactive and analytical professional with excellent reporting skills and the ability to guide junior team members while ensuring financial accuracy and compliance.

Key Responsibilities:

Accounting Management

• Manage complete end-to-end accounting for both the recruitment business and retail pharmacy
• Maintain accurate daily financial records and ensure correct journal entries
• Monitor company expenditures and flag anomalies to management

Bookkeeping & System Oversight

• Consolidate and update books for each business entity using Zoho Books
• Perform bank, supplier, and intercompany account reconciliations
• Ensure the integrity of financial data across all ledgers

Receivables Management

• Track accounts receivable and follow up with clients to ensure timely payments
• Maintain updated receivables aging reports and implement credit control measures
• Liaise with the sales and admin teams to resolve payment-related discrepancies

Tax Compliance

• Prepare and file statutory returns including VAT, PAYE, NHIF, NSSF, WHT, and Income Tax
• Ensure timely submission and payment of all government obligations
• Keep updated on relevant tax legislation and apply best practices

Compliance Calendar

• Maintain a comprehensive tax and compliance calendar for all statutory deadlines
• Alert management of upcoming filing or payment dates
• Keep proper documentation for all returns and submissions

Financial Reporting

• Generate monthly reports such as Profit & Loss, cash flow, receivables, and payables
• Analyze trends and variances, and provide actionable insights to management
• Compile year-end financials for external auditors or stakeholders

Audit & Internal Controls

• Lead internal audit preparations and support external audit processes
• Implement and monitor adherence to financial policies and internal control procedures
• Identify and rectify compliance or process gaps

Team Leadership

• Supervise and support the accounting assistant and interns
• Review their work for accuracy and provide ongoing training and mentorship
• Delegate tasks effectively and ensure timely completion

Business Advisory

• Provide monthly updates to the CEO on business performance and financial health
• Offer data-driven insights to support strategic decision-making
• Highlight risks and opportunities related to cost, cash flow, and operations

Inventory & Stock Support

• Work with the pharmacy team to monitor and support stock control processes
• Reconcile inventory records with accounting books
• Participate in periodic stock audits and valuation assessments

Key Qualifications & Skills:

• Bachelor's Degree in Accounting, Finance, or a related discipline.
• CPA-K holder or a finalist.
• At least 5 years experience in accounting, preferably in a multi-business or group structure.
• Hands-on experience with Zoho Books is a strong advantage.
• In-depth knowledge of Kenyan tax regulations and statutory compliance.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to confidently follow up with clients and lead a small team.
• High level of integrity, accuracy, and attention to detail.
• Ability to manage competing priorities and work with minimal supervision.

Work Structure:

The accountant will be Nairobi-based, working full-time across both entities. While they will manage all accounting tasks for the recruitment businesses independently, they will oversee and support the accounting assistant handling the pharmacy operations.

How to Apply:
If you are a results-driven accounting professional looking to grow within a dynamic organization, we encourage you to apply by submitting your updated CV, indicate your availability and salary expectations through our Careers Page.

Only shortlisted candidates will be contacted.