PTL Property Holdings Virtual Assistant

Please Note: This job is being posted on behalf of Annette Weber (www.ptlpropertyholdings.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Annette Weber is the President of PTL Property Holdings, a real estate investment company specializing in buying and selling properties through creative financing. She guides buyers through every step of the process, from viewing homes to completing their purchase, while maintaining a focus on growth, integrity, and meaningful results. The companys long-term goal is to build small, home-like villages for disabled and homeless veterans.

Were looking for a Virtual Assistant who is detail-oriented, organized, and proactive to support Annette and her growing team. The right person will thrive in a structured environment, communicate clearly, and take initiative to move projects forward. 

As our assistant you must align with the companys Core Values:

• Serve with Compassion

• Lead with Integrity

• Build Lasting Connection

• Elevate Everyday Kindness

Youll play a key role in helping the business stay organized, maintain communication across clients and team members, and ensure follow-through on critical tasks while working closely with the President in an environment that values structure, accountability, and open communication.

Some of your responsibilities will include:

• Managing the Presidents email inbox, checking and responding throughout the day to ensure important messages are handled promptly
• Updating and scheduling appointments on the calendar
• Calling potential home buyers to schedule property visits
• Checking the property information line for voicemails and text messages, and calling prospective buyers to follow up
• Communicating regularly with the President and current VA to coordinate tasks and schedules
• Following up promptly through phone, email, or text to keep communication efficient and prevent unnecessary delays
• Managing social media pages, including scheduling posts, creating property ads, and responding to comments or messages
• Tracking and maintaining daily, weekly, and monthly KPIs
• Sending out letters and coordinating with the legal team to ensure timely contract delivery, including populating and sending templated contracts confidently after brief instruction
• Comfortable speaking with clients, buyers, and legal offices by phone to gather or confirm information
• Monitoring inquiries and forwarding information when appropriate

In addition to the above, the ideal candidate must be/have:

• Detail-oriented and highly organized
• Honest, dependable, and self-motivated
• Friendly, empathetic, and positive
• Proactive with a growth mindset
• Knowledgeable and creative with a willingness to learn and try new approaches
• Comfortable with open and steady communication and receptive to feedback
• Structured yet flexible, able to take initiative and follow through independently
• Confident and comfortable taking initiative without overanalyzing tasks
• Supportive and professional in tone and communication
• Willing to adapt and grow with the company
• Excellent writing skills, both verbal and written
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Microsoft Office Suite (Outlook, Excel, Word)
• Microsoft Teams
• Monday.com
• REI BlackBook
• Facebook and Facebook Marketplace

Position Details

• This position is a 1099 contractor
• Hours will start at 20-25 per week, increasing to 30-40 within 2 months
• Flexible hours between 7:00am and 6:00pm CT, with morning meetings before 9:00am CT
• The pay rate is $25/hr. USD
• You must be able to pass a background check
• We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Annette Weber or PTL Property Holdings directly; doing so will disqualify your application***