Industrial Advisors/Colliers Virtual Assistant

Please Note: This job is being posted on behalf of Matt McGregor (www.industrialadvisors.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Matt McGregor is the Executive Vice President of Industrial Advisors/Colliers, an industrial brokerage focused on national business in the manufacturing, distribution, and fulfillment space. With over 21 years in the industry, Matt helps companies locate, lease, buy, sell, and build their facilities. Matt is disciplined, family-oriented, and guided by traditional values in both business and life. In addition to his brokerage, he is involved in multi-family investments, syndications, and a software startup.

We are looking for a proactive and personable Virtual Assistant who can work independently, stay organized, and bring consistency to a variety of projects. 

The right candidate will align with our Core Values:

• Be Driven to Win
• Think and Do Different
• Strategic Excellence
• Build and Maintain Relationships
• Live the 5% Rule

The assistant will bring structure and support across both business and personal projects. Success in this role will mean keeping the Executive Vice President organized, reducing his workload, and enabling him to focus on high-value priorities by handling a variety of key tasks that keep projects and priorities moving forward.

Some of your responsibilities will include:

• Reviewing credit card statements and assigning them to businesses in QuickBooks
• Research projects to support both business and personal needs
• Answering and drafting email communication
• Coordinating with contractors and organizing related tasks
• Light budgeting of investments
• Converting old hard drives and analog media into digital files and cloud storage
• Preparing materials for speeches or presentations
• Acting as a sounding board for ideas and projects
• Providing support as needed with personal tasks

In addition to the above, the ideal candidate must be/have:

• Fun, approachable, easy to work with, and personable
• A self-starter who takes initiative
• Strong research skills
• Willingness to handle both large and small tasks without hesitation
• Comfortable working independently without micromanagement
• Organized and dependable
• Takes ownership and follows through once tasks are delegated
• Resourceful and willing to bring ideas and solutions
• Flexible in adapting to evolving projects and priorities
• Confident and assertive, able to work well with a fast-moving leader
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Microsoft Office
• Outlook
• Microsoft Teams
• Asana
• QuickBooks

Position Details

• This is a 1099 contractor position
• The position will be 15-20 hours per week, with potential to increase within 6-12 months
• Hours are flexible and project-based, but must be communicated and coordinated with the Executive Vice President
• The pay rate is $30 per hour USD
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Matt McGregor or Industrial Advisors/Colliers directly; doing so will disqualify your application***