RubiCrown / Texas TransformED Virtual Assistant

Please Note: This job is being posted on behalf of Robbye Kirkpatrick (www.rubicrown.com / www.texastransformed.org) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Robbye Kirkpatrick is the Founder of RubiCrown, a Texas-based real estate firm encompassing both development and commercial brokerage. RubiCrown Development specializes in design-forward, walkable infill projects in emerging markets, while RubiCrown Commercial Real Estate provides brokerage services across tertiary markets surrounding Austin, with a focus on Bastrop. She is also the Founder of Texas TransformED, a statewide K12 education reform initiative dedicated to data transparency, leadership accountability, and measurable outcomes. With extensive experience in both real estate and education, Robbye leads with vision, precision, and a commitment to driving bold, high-impact results across multiple ventures.

We are looking for a Virtual Assistant who thrives in a high-accountability environment where priorities shift, the pace is fast, and the stakes are real. You'll be supporting a founder who expects excellence and values discretion, follow-through, and clarity.

The right person will be proactive, detail-oriented, and aligned with our Core Values:

• Trust
• Hospitality
• Radical Candor
• Innovation/Imagination
• Velocity
• Excellence in Execution

You'll be working behind the scenes to help drive forward commercial real estate projects, public leadership work, and a statewide movement. This is a high-trust role supporting a founder with multiple ventures who moves fast, cares deeply, and is known for her intensity, decisiveness, and ability to manage complex, high-impact work. The role requires someone who can bring order to complexity, anticipate problems before they happen, keep track of countless details without losing their calm, and act as a steady and smart right hand to a visionary leader.

Some of your responsibilities will include:

• Consolidate and organize all business and personal receipts into spreadsheets
• Manage and update a project management system with clear priorities, deadlines, and owners
• Track tasks across multiple workstreams including real estate, public speaking, partnerships, and content
• Triage and manage two inboxes by drafting responses, flagging items, and organizing emails
• Coordinate meetings with stakeholders, send calendar invites, and prepare meeting materials
• Follow up on outstanding tasks, documents, and decisions to ensure completion
• Post or schedule content on platforms such as LinkedIn and Substack, ensuring review before publishing
• Work with the PR team and intern to meet video and content deadlines
• Draft, edit, and format materials such as decks, one-pagers, emails, and outlines
• Prepare daily or weekly summaries of progress, priorities, and issues for review
• Manage travel arrangements and logistics for events and meetings
• Oversee overlapping business and personal logistics to keep everything aligned
• Review and approve social content before publishing, and manage scheduling when needed

In addition to the above, the ideal candidate must be/have:

• Sharp, grounded, and able to thrive in a fast-moving, high-accountability environment
• Organized, proactive, and brings strong ownership without being rigid or overbearing
• Comfortable navigating both big-picture strategy and small, meticulous details
• Clear and professional communication, with outstanding writing and attention to detail
• Discreet with sensitive information and exercises excellent judgment in decision-making
• High follow-through and intuitively helpful in anticipating needs
• Independent and self-directed in managing tasks
• Able to prioritize without drama and keep systems moving forward
• Flexible, calm under pressure, adaptable, and able to track many details at once
• Eager to support a founder who manages multiple ventures and expects excellence
• Believes in the mission and wants to be part of building something that matters
• Thrives in a culture that values precision, with an eye for how things look and feel
• Confident, emotionally intelligent, and thoughtful
• Comfortable managing both high-level strategy and hands-on logistics
• Strong problem-solving skills with the ability to anticipate issues before they arise
• Cares about aesthetics and understands how things look and feel
• Strong background in design, branding, real estate marketing, or legal administration is a plus
• Tech-savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Zoho (email, CRM, Cliq)
• Microsoft Office
• Gmail
• Dropbox
• Substack
• Canva
• LinkedIn
• Zoom

Position Details

• This is a 1099 contractor position
• Benefits include paid time off from Christmas through New Years
• The position will be 20-25 hours per week, with the potential to increase to full-time hours within the next year
• Hours are Monday-Friday, four hours daily with flexibility - ideally 9:00 am to 1:00 pm CST
• The pay rate is $26/hr USD
• You must be able to pass a background check
• We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Robbye Kirkpatrick or RubiCrown/Texas TransformED directly; doing so will disqualify your application***