Bloomingdale Road Recovery LLC Virtual Assistant

Please Note: This job is being posted on behalf of Gil Kreiter (https://bloomingdale-road.com/) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Gil Kreiter is the Manager of Bloomingdale Road Recovery LLC, a collections firm that specializes in collecting judgments on contingency and purchasing defaulted equipment leases for collection. Bloomingdale Road Recovery LLC has been in business for 15 years and operates with a small, focused team. With a background in particle physics and quantitative analysis, Gil brings a highly analytical and direct approach to his work and values clarity, integrity, and thoughtful problem solving.

We are looking for a Virtual Assistant who is detail-oriented, organized, and proactive. This position plays a key role in keeping the Manager organized, maintaining smooth operations, supporting clients, and ensuring work is handled accurately and efficiently. The right person will thrive in a clear, direct communication style and align with the company's Core Values:

• Protect What Is Precious
• Stand for Fairness & Integrity
• Savor Life's Simple Pleasures

You must be comfortable working with a direct, analytical manager who values clarity and accountability. You should be confident, process-driven, and willing to suggest improvements when you see a better approach.

Some of your responsibilities will include:

• Generating, printing, mailing, scanning, and organizing documents in client folders
• Updating clients on the status of their accounts via email or text
• Entering and maintaining accurate client data in Simplicity Collect
• Maintaining continuity of internal processes
• Keeping the Manager on track by clarifying next steps and tracking action items
• Booking travel and hotels as needed
• Supporting day to day administrative and project management tasks to ensure work moves forward efficiently
• Following structured templates and standardized processes for legal and administrative documentation
• Tracking case production and flagging stalled items
• Handling sensitive legal and financial information with strict confidentiality

In addition to the above, the ideal candidate must be/have:

• Detail-oriented and thorough, with a strong habit of checking your work
• Highly organized, driven, and process-oriented
• Proactive and able to take initiative without constant direction
• Assertive and confident in suggesting improved systems or better ways of doing things
• Logical thinker who appreciates analytical and structured work
• Able to learn through examples and then execute independently
• Clear and open communicator who is comfortable working with an analytical and results-focused manager
• Calm and steady, especially when priorities shift or feedback is direct
• Accountable and dependable, with strong follow-through
• Friendly and professional demeanor in client communication
• Emotionally resilient and comfortable working in an environment with direct, blunt, and straightforward communication
• High level of discretion and integrity when handling confidential information
• Comfortable working within structured, compliance-sensitive processes
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Microsoft Office
• HighRise HQ by Basecamp
• Simplicity Collect

Position Details

• This is a W2 position
• The position will be 25-30 hours per week
• Hours are flexible within 9:00 am to 5:00 pm EST
• Hours may increase to 40 per week within 6-8 months once fully up to speed
• The pay rate is $30/hr. USD
• This position does not include benefits
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Gil Kreiter or Bloomingdale Road Recovery LLC directly; doing so will disqualify your application***