Elite Minds Beyond Limits: Seeking a Strategic, Fast-Paced Executive Assistant

Please Note: This job is being posted on behalf of Dr. Aman Alzubier (www.dramanalzubier.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Dr. Aman Alzubier is the CEO of Elite Minds Beyond Limits, a purpose-driven financial services firm dedicated to helping families reclaim control of their financial future. After a career in oncology and medical research, she founded Elite Minds to train and support Certified Financial Independence Coaches across all 50 states. Her business blends mentorship, licensing, and systems that empower individuals to build wealth and long-term security for their communities. She leads with clarity, pace, and precision and she's looking for an A-player Executive Assistant who can match that energy and help move the mission forward.

We're looking for a high-level, experienced Virtual Executive Assistant who thrives in a fast-paced, high-performance environment. You must be deeply aligned with our Core Values:

• Lead for Legacy
• Operate with Integrity
• Out-Execute Everyone
• Pursue Growth & Mastery

This role requires someone who can take ownership, protect the CEO's time, and ensure consistent execution across priorities. You'll serve as a key operator in both business and occasional personal tasks, helping keep projects, communication, and logistics running smoothly.

Some of your responsibilities will include:

• Scheduling and confirming client, recruiting, and team calls
• Managing calendar logistics and protecting the CEO's time
• Coordinating internal communication across Slack, Gmail, and CRM
• Sending Zoom links and call reminders
• Capturing meeting notes and tracking follow-up items
• Preparing brief summaries ahead of coaching and client calls
• Coordinating projects and ensuring deadlines and deliverables stay on track
• Assisting with presentation prep, including creating or formatting slide decks
• Supporting social media by scheduling posts and engaging in comments
• Supporting occasional personal tasks such as travel arrangements or online orders
• Sending an end-of-day summary of completed tasks, pending items, and anything requiring review

In addition to the above, the ideal candidate must be/have:

• Emotionally mature and purpose-driven - brings both heart and stability to the role
• Able to handle high-pressure conversations, sensitive situations, and egos with strength and grace
• A dependable, proactive self-starter with strong follow-through to see tasks completed
• Highly organized, detail-driven, and structured - loves lists, systems, and bringing order to complexity
• Decisive, a quick learner, and solutions-oriented - able to move things forward with minimal direction
• A strong and confident communicator - communicates with clarity and urgency, is clear, timely, and not afraid to ask for help
• Able to protect time, simplify decisions, and ensure nothing slips through the cracks
• Loyal and mission-aligned - treats the vision like their own and takes full ownership of their role
• Thrives in fast-paced, high-impact environments
• Coachable and growth-oriented - open to feedback and committed to continuous improvement
• Comfortable translating big-picture goals into actionable tasks
• Tech savvy and quick to learn new systems - can manage CRMs, inboxes, scheduling tools, and digital platforms with ease
• Energizing complement to a visionary leader - brings stability, predictability, and execution to the table

Experience with the following tools is a plus!

• Google Workspace
• Slack
• GoHighLevel

Position Details

• This is a full-time remote position
• 40 hours per week
• Monday - Friday, 9:00 am - 5:00 pm EST
• Travel required 2- 3 weeks per year for events, meetings, and retreats
• Pay rate is $30/hr. USD
• You must reside in the United States
• You must be a U.S. citizen or have a valid Green Card, and be legally permitted to work in the U.S.
• You must be able to pass a background check and have a clean criminal and driving record
• We're looking for someone to become a long-term (3+ years) team member

Please do not contact Dr. Aman Alzubier or Elite Minds Beyond Limits directly; doing so will disqualify your application.