RubiCrown Development: Are You Calm Under Pressure, Sharp, and Ready to Make an Impact?

Please Note: This job is being posted on behalf of Robbye Kirkpatrick (www.rubicrown.com / www.texastransformed.org) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Robbye Kirkpatrick is the Founder of RubiCrown Commercial Real Estate and Development, a Texas-based real estate development firm focused on brokerage investment, project management, and midscale development, and Texas TransformED, a statewide K-12 education reform initiative which includes policy and research initiatives. With deep roots in both the built environment and public policy, she leads multiple ventures that demand clear vision, strong execution, and high standards. Robbye is known for her intensity, decisiveness, and ability to move fast while managing complex, high-impact work.

We are looking for a Virtual Assistant who thrives in a high-accountability environment where priorities shift, the pace is fast, and the stakes are real. Youll be supporting a founder who expects excellence and values discretion, follow-through, and clarity. The right person will be proactive, detail-oriented, and aligned with the following Core Values:

• Beauty with Purpose

• Integrity in Action

• Courageous Leadership

• Excellence Through Execution

• Stewardship of People and Place

Youll be working behind the scenes to help drive forward commercial real estate projects, public leadership work, and a statewide movement. This is a high-trust role supporting a founder with multiple ventures. It requires someone who can bring order to complexity, easily manage shifting priorities, and act as a steady and sharp right hand to a visionary leader.

Some of your responsibilities will include:

• Manage the founders' email inboxes by drafting responses, flagging important messages, and maintaining organization
• Manage calendar, schedule meetings, and prioritize time across three ventures
• Draft, organize, and format written materials such as memos, decks, emails, and one-pagers
• Coordinate meetings with stakeholders including city officials, donors, and contractors
• Coordinate follow-up action agendas from internal and external meetings
• Set up and manage systems to organize tasks, files, and communication in one streamlined structure
• Consolidate and migrate files from Dropbox and a new digital document storage platform for streamlined operations
• Track deadlines, tasks, and follow-ups across multiple workstreams including real estate, education, partnerships, and content
• Prepare daily or weekly summaries of progress, tasks, and priorities
• Help build and maintain contact lists and CRM data for stakeholders, donors, and supporters
• Support content scheduling, review, and intern oversight to ensure brand consistency and timely delivery across platforms
• Assist with travel planning and logistics for events and meetings
  

This role also involves working with political donors, elected officials, and other high-level stakeholders. Professionalism, discretion, and self-awareness are essential. You must be comfortable behind the scenes, resistant to outside influence, and polished in both communication and appearance. Robbye values precision in writing, formatting, and presentation. She moves fast, expects clarity and systems thinking, and needs someone who finds real satisfaction in keeping complex operations running smoothly.

In addition to the above, the ideal candidate must be/have:

• Sharp, grounded, and steady under pressure

• Excellent writing skills clear, professional, and polished

• Highly organized, detail-oriented, and able to manage small, meticulous tasks

• Proactive and intuitively helpful, with strong follow-through on every assignment

• A natural problem-solver who can work independently and navigate ambiguity

• Emotionally intelligent, thoughtful, and discreet with sensitive information

• Clear communicator who can anticipate needs and provide concise updates

• Confidence and kindness in telling high-powered people no or redirecting people/gatekeeping

• Adaptable, flexible, and calm in fast-changing environments

• Ability to foresee potential problems or risks to deadlines and self-correct them

• Loyal and mission-aligned, with a genuine desire to build something that matters

• Strong judgment and high standards for execution, formatting, and brand consistency

• Design-aware and confident reviewing materials for visual clarity and polish

• Tech savvy and quick to learn new tools and systems

• Experience in real estate marketing, design, or paralegal experience is a strong plus!

Experience with the following tools is a plus, but training will be provided for new systems!

• ClickUp

• Zoho (email, CRM, full suite of office applications)

• Microsoft Office

• Canva

• Substack

• Dropbox

Position Details

• This is a 1099 contractor position

• Benefits include paid time off from Christmas through New Years

• The position will be 20 - 25 hours per week

• Hours are Monday - Friday, four hours daily with flexibility ideally 9:00 am to 1:00 pm CST

• Opportunity for travel (12 days) for events and meetings

• The pay rate is $26/hr USD

• You must be able to pass a background check

• You will need to sign a confidentiality/non-disclosure agreement

• We're looking for someone to become a long-term (3+ years) team member

Please do not contact Robbye Kirkpatrick or RubiCrown/Texas TransformED directly; doing so will disqualify your application.