Job Openings InstantNonprofit Virtual Assistant

About the job InstantNonprofit Virtual Assistant

Please Note: This job is being posted on behalf of Christian LeFer and Jacqui Long (www.instantnonprofit.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Christian LeFer is the Founder and CEO of InstantNonprofit, which helps nonprofit founders turn ideas into properly formed, well-funded organizations through done-for-you formation and compliance services. Grounded in traditional values, Christian leads the company alongside Co-Founder and COO Jacqui Long with clear processes, respect for leadership, defined roles, and a strong focus on execution and accountability.

We are looking for a Virtual Assistant who thrives in a high-trust, high-autonomy environment and brings strong ownership, prioritization, and a focus on continuous improvement. The ideal candidate is proactive, systems-oriented, and deeply committed to protecting executive time and attention, with sound judgment and alignment with our core values of:

  • Simple and Strategic

  • Results Rule

  • Team First

  • Worldclass

  • Systems Focused

Some of your responsibilities will include:

  • Executive support with a focus on time and priority protection
  • Email and calendar management primarily for the CEO, with support for the COO as needed
  • Travel planning and coordination
  • Cross-functional project coordination and follow-up
  • Acting as a point person to keep projects moving across teams
  • Podcast scheduling and coordination
  • Research for speaking opportunities, podcasts, and special projects
  • Delegation support, process improvement, and automation
  • Project management and updates in ClickUp
  • Executive decision filtering and follow-through
  • General administrative and operational support
  • Financial and operational systems support

In addition to the above, the ideal candidate must be/have:

  • Outgoing and collaborative
  • Highly organized, proactive, and self-motivated
  • Exceptional written and verbal English communication skills
  • Calm, confident, and decisive under pressure
  • Comfortable operating with incomplete information
  • Strong ownership mentality and excellent judgment
  • A systems thinker who eliminates friction rather than managing chaos
  • Professional, direct, and clear communicator
  • Structured, consistent, and responsibility-driven
  • Comfortable handling sensitive and confidential information
  • You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

  • Google Workspace
  • Slack
  • ClickUp
  • GoHighLevel or ActiveCampaign
  • Xero
  • AI tools and automation platforms (Fyxer, Fathom, ChatGPT)

Position Details

  • This is a 1099 Contractor position with the potential to transition to a W2
  • Benefits may include flexible PTO, optional healthcare stipend, and performance-based and holiday bonus
  • Hours are 30-40 hours per week
  • Flexible schedule within 8:00 AM-5:00 PM CST
  • Pay rate is $30/hr. USD
  • You must be able to pass a background check
  • We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Christian LeFer, Jacqui Long, or InstantNonprofit directly; doing so will disqualify your application***