Hamilton Industries Virtual Assistant

Please Note: This job is being posted on behalf of Doug Krueger (www.hamiltonindustries.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Doug Krueger is the CEO of Hamilton Industries, a trusted national sourcing and logistics partner serving federal, telecommunications, and technology markets. Founded in 2007, the company combines deep industry experience with agile execution to deliver reliable, cost-effective, and compliant solutions that help clients maximize performance, funding, and reach.

Doug is looking for a proactive and loyal Virtual Executive Assistant who can confidently manage his communication, calendar, and projects while anticipating needs across multiple business units. The right person will align with the company's Core Values:

• Customer First
• Do the Right Thing
• Think Like an Owner

This role requires someone who thrives in a fast-paced environment, communicates clearly, and manages priorities with independence and discretion. The ideal candidate will maintain consistent availability while being flexible to manage varying daily workloads.

Some of your responsibilities will include:

• Managing the CEO's email inbox and prioritizing communications
• Scheduling and maintaining a detailed calendar
• Preparing meeting documentation, presentations, and follow-up notes
• Managing projects and tasks in Asana
• Coordinating and managing internal and external communications
• Conducting research
• Booking travel arrangements and handling logistics
• Assisting with light social media scheduling
• Maintaining a high level of responsiveness during business hours to ensure timely communication and support across all priorities

As our assistant, you'll play a key role in keeping the CEO organized, prepared, focused, and supported in all aspects of his work. You'll anticipate needs, manage priorities, ensure meetings run smoothly, handle timely email follow-up, and serve as a trusted point of contact to keep communication and operations running efficiently.

In addition to the above, the ideal candidate must be/have:

• Highly proactive and organized with strong attention to detail
• A systems thinker who can connect priorities and processes across multiple areas
• Able to translate big-picture goals into actionable next steps
• Comfortable working independently without needing close supervision
• Clear and professional written and verbal communication
• Assertive yet diplomatic when managing requests and priorities
• Loyal, discreet, and trustworthy
• Calm and steady under pressure with a focus on solutions
• Comfortable working with a fast-moving executive who values clarity and decisive action
• Emotionally intelligent and dependable
• Self-starter who thrives under a hands-off, big-picture leader
• Fun, personable, and easy-going personality
• Loyal, trustworthy, and dedicated to building a lasting working relationship
• Eager to learn and integrate AI tools to improve efficiency and workflows
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Microsoft Office 365
• Microsoft Teams
• Asana
• Pipedrive (CRM)
• LinkedIn
• ChatGPT or other AI tools

Position Details

• This is a W2 employee position
• Benefits include: Medical, Dental/Vision, PTO, Sick Time, Paid Holidays, 401k with 3% match
• The position will be 40 hours per week
• Hours are: Monday through Friday, 8:00 am - 5:00 pm EST
• The pay rate is $30 per hour USD
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Doug Krueger or Hamilton Industries directly; doing so will disqualify your application***