Job Openings
Legal Assistant
About the job Legal Assistant
Legal Assistant
Location: Manhattan, New York (Hybrid)
Employment Type: Direct Hire | Full-Time
Compensation: $70,000 – $87,000 per year
Benefits: Comprehensive Benefits Package
Visa Sponsorship: Not Available
Position Overview
HireNow Staffing is partnering with a highly regarded law firm to identify a seasoned Legal Assistant for its Manhattan office. This role is designed for a legal professional who understands the pace, precision, and discretion required in a sophisticated legal environment.
The successful candidate will provide high-level support to attorneys and legal staff, maintain organized workflows, and ensure seamless administrative execution. Candidates must demonstrate employment stability and proven experience within a law firm setting. Applicants with frequent short-term roles will not be considered.
Core Responsibilities
Attorney & Practice Support
-
Provide comprehensive administrative assistance to assigned attorneys, ensuring all deliverables meet strict deadlines and quality standards.
-
Prepare, format, and finalize legal documents including pleadings, correspondence, agreements, and internal memoranda.
-
Maintain active calendaring of court dates, deadlines, and client meetings with precision and accountability.
-
Coordinate complex scheduling across multiple stakeholders.
Document & Case Management
-
Proofread and edit legal materials for grammar, formatting consistency, and accuracy prior to distribution or filing.
-
Manage electronic filing processes with state and federal courts.
-
Organize and maintain both digital and physical case files in accordance with firm protocols.
-
Track pending matters and proactively follow up to ensure timely progression.
Client & Court Interaction
-
Serve as a professional point of contact for clients, opposing counsel, and court personnel.
-
Coordinate meeting logistics, prepare materials, and ensure confidentiality standards are upheld.
-
Draft and manage routine correspondence under attorney supervision.
Administrative & Billing Support
-
Assist with time entry review, billing support, and preparation of related documentation.
-
Process expense reimbursements and support reporting requirements.
-
Track continuing legal education (CLE) credits and related compliance items as needed.
-
Maintain organized records and workflow tracking tools.
Required Qualifications (Non-Negotiable)
-
Minimum of 3 years of legal assistant or legal administrative experience within a law firm.
-
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
-
Demonstrated experience proofreading and formatting complex legal documents.
-
Experience with electronic court filing systems.
-
Ability to manage competing deadlines in a fast-paced environment.
-
Professional written and verbal communication skills with client-facing experience.
-
Proven employment stability (no frequent short-term tenures).
-
Authorized to work in the United States without current or future sponsorship.
-
Ability to work onsite in Manhattan as business needs require.
Preferred Qualifications (Strongly Emphasized)
-
Experience supporting multiple attorneys simultaneously.
-
Familiarity with legal document management platforms (e.g., iManage, InTapp, LMS+, Kofax/Nuance).
-
Experience assisting with billing processes and expense tracking.
-
Exposure to litigation procedures, probate matters, or complex practice areas.
-
Strong organizational systems mindset with the ability to anticipate attorney needs.
Disqualifying Factors
-
Less than 3 years of legal assistant experience.
-
No prior experience within a law firm or legal services environment.
-
Lack of Microsoft Office proficiency.
-
No experience formatting or proofreading legal documents.
-
Unstable work history with multiple short tenures.
-
Seeking fully remote work.
-
Requires visa sponsorship now or in the future.