Administrative Manager (2 Positions)

Administrative Manager (2 Positions)
Location: Los Angeles, CA (Downtown and Century City)
Compensation: $106,000 - $153,000 annually (DOE)
Work Schedule: Onsite 4 days/week (subject to change)

About the Role:

HireNow Staffing is actively recruiting two dynamic Administrative Managers to support the daily operations of a leading national law firms Los Angeles offices. These roles are ideal for experienced law firm professionals who bring a balance of strategic leadership and hands-on management. You will play a critical part in ensuring the smooth and efficient functioning of multiple departments and offices across the Southern California region.

Each Administrative Manager will lead a team of legal support professionals and oversee a wide array of operational responsibilities from staff development and performance oversight to event coordination and facilities support.

What You'll Do:

• Lead Office Operations: Manage the day-to-day administrative activities across local offices in Los Angeles, Orange County, and San Diego, with occasional regional travel.

• Team Oversight: Supervise a direct team of 7-10 employees and overall responsibility for 25+ staff including legal secretaries and administrative support personnel.

• Support Services Oversight: Provide indirect supervision of outsourced services such as reception, office services, and facilities management to ensure consistency and quality.

• Staff Development: Spearhead recruitment, onboarding, mentorship, performance evaluations, and training programs for support staff.

• Cross-Functional Collaboration: Serve as a key liaison between local leadership and firmwide departments including HR, IT, Facilities, and Legal Practice Groups.

• Event and Budget Coordination: Assist with planning internal office events, managing local office budgets, monitoring expenses, and coordinating community outreach initiatives.

• Process Improvement: Identify opportunities to enhance workflows, build efficiency, and strengthen the overall office experience.

What We're Looking For:

• Law Firm Experience is Required candidates must have a background in legal administrative operations.

• 5+ years of team leadership within a legal or professional services environment.

• Proven ability to supervise legal secretaries, administrative assistants, and other support staff.

• Strong foundation in hiring, coaching, and employee relations.

• Ability to navigate a fast-paced, evolving environment with professionalism and flexibility.

• Strong interpersonal and communication skills; able to build trust and rapport across multiple levels of the firm.

• Bachelor's degree preferred.

Technical & Operational Expertise:

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience managing vendor relationships, coordinating events, and supporting facilities operations.

• Comfortable working with digital tools and systems used in document management, timekeeping, and law firm operations.

Travel & Worksite Details:

• Primary locations: Downtown Los Angeles and Century City.

• Regional travel required (approximately 1x/month to Orange County or San Diego).

• Candidates must be comfortable working on-site 4 days/week, with flexibility depending on operational needs.

This is a fantastic opportunity for legal administrative leaders who want to bring their skills to a well-established, forward-thinking legal organization. If you thrive on managing people, streamlining processes, and making a daily impact, we encourage you to apply.

https://www.careers-page.com/hirenow-staffing-inc/job/8XYX3W83