Role Overview

An established group is seeking an experienced and hands-on Financial Supervisor / Team Leader to oversee the daily finance function and support the smooth running of the accounts department. The successful candidate will be responsible for supervising key financial processes, including creditors, debtors, invoicing, payments, reconciliations, month-end schedules, reporting and general finance administration.

This role requires someone who is accurate, organised, deadline-driven and able to lead by example. The ideal candidate must be comfortable working closely with the CEO and Financial Director, while also guiding the finance/admin team to ensure work is completed correctly, on time and in line with company processes.

Key Responsibilities

Finance Supervision & Team Leadership

• Oversee the day-to-day finance function and ensure deadlines are met.
• Guide and support finance/admin staff with creditors, debtors, reconciliations and payment processes.
• Ensure financial information is accurate, up to date and properly captured on the system.
• Monitor workflow and escalate unresolved issues where required.
• Maintain strong communication with the CEO, Financial Director, suppliers, customers and internal
• departments.
• Ensure finance processes are followed correctly and consistently.

Creditors

• Oversee and assist with capturing supplier invoices on Pastel Evolution.
• Ensure the correct authorisation process is followed within the department.
• Attend to creditor queries and ensure unresolved matters are escalated.
• Review and complete monthly creditor reconciliations.
• Generate and prepare monthly supplier payments.
• Ensure agreed supplier rates and discounts are correctly applied.
• Create and manage purchase orders where required.

Debtors

• Oversee debtor invoicing and customer account administration.
• Ensure debtor follow-ups are done professionally and on time.
• Deal with debtor queries and ensure outstanding balances are managed.
• Ensure customer payments are collected timeously.
• Keep debtor schedules updated and accurate.
• Assist with sales commission calculations and related spreadsheets.

Reconciliations & Month-End

• Reconcile bank accounts and credit card statements.
• Ensure month-end schedules are updated and completed.
• Review month-end checklists and ensure all relevant expenses are processed correctly.
• Ensure financial documentation is allocated to the correct month-end reporting pack.
• Maintain accurate Excel spreadsheets and supporting schedules.
• Post monthly cash/timesheet information onto the system where required.

General Finance Administration

• Ensure supplier correspondence, unpaid invoices and remittances are filed logically.
• Maintain and update the filing system.
• Regularly archive financial documentation.
• Assist with general administrative duties linked to the finance department.
• Order office stationery and printer cartridges using purchase order procedures.
• Issue stationery to employees where required.

Minimum Requirements

• Matric / Grade 12.
• Minimum 5 years' experience in a finance, accounting, bookkeeping or accounts supervisory role.
• Strong Pastel Evolution / Sage Evolution experience will be highly advantageous.
• Strong Excel and Microsoft Office skills.
• Experience with creditors, debtors, reconciliations, payments, invoicing and month-end administration.
• Previous team supervision or team leadership experience will be advantageous.
• Relevant finance, accounting or bookkeeping qualification completed or in progress will be beneficial.
• Strong attention to detail and accuracy.
• Able to work under pressure and meet deadlines.
• Strong communication and problem-solving skills.
• Able to deal professionally with suppliers, customers and internal stakeholders.
• Must be based within reasonable travelling distance of Midrand or willing to commute daily.
• Ideal Candidate