Job Purpose:

To ensure accurate, timeous, and efficient processing and reconciliation of creditor accounts using the Genesis Accounting Software Excel-Based Accounting System, maintaining excellent supplier relationships, and supporting the overall financial health of the company.

Key Responsibilities:

• Invoice Processing:
• Capture supplier invoices daily using the Genesis Accounting Software System.
• Match invoices to purchase orders and delivery notes.
• Ensure VAT compliance and proper general ledger coding.
• Reconciliation and Payments:
• Reconcile supplier statements to creditor ledger accounts monthly.
• Investigate and resolve any discrepancies.
• Prepare payment batches in accordance with payment terms.
• Generate remittance advices and ensure timely payments to suppliers.
• System Management and Reporting:
• Maintain accurate records and update supplier details on Genesis Accounting Software.
• Generate age analysis reports and provide weekly/monthly creditor updates.
• Assist with month-end closing processes, ensuring cut-offs are met.
• Administrative Support:
• Maintain physical and electronic filing systems for audit and compliance.
• Liaise with suppliers regarding queries, invoices, or statement discrepancies.
• Support internal departments with supplier-related queries.
• Compliance and Controls:
• Adhere to company financial policies and internal controls.
• Ensure all transactions are processed according to company protocols and procedures.

Requirements:

• Education:
• Grade 12 / Matric (with accounting)
• Relevant Finance/Accounting certificate or diploma (advantageous)
• Experience:
• Minimum 2 years in a Creditors Clerk role
• Experience working with Genesis Accounting Software Excel-Based Accounting System (essential)
• Strong knowledge of reconciliations, supplier management, and payment processes
• Skills & Attributes:
• Excellent Excel proficiency
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Ethical and trustworthy with a strong sense of responsibility