To ensure accurate, timeous, and efficient processing and reconciliation of creditor accounts using the Genesis Accounting Software Excel-Based Accounting System, maintaining excellent supplier relationships, accurately calculating and managing rebates, and supporting the overall financial health of the company.

Key Responsibilities:

Invoice Processing:

• Capture supplier invoices daily using the Genesis Accounting Software System.

• Match invoices to purchase orders and delivery notes.

• Ensure VAT compliance and proper general ledger coding.

Reconciliation and Payments:

• Reconcile supplier statements to creditor ledger accounts monthly.

• Investigate and resolve any discrepancies.

• Prepare payment batches in accordance with payment terms.

• Generate remittance advices and ensure timely payments to suppliers.

Rebate Calculations and Processing:

• Calculate and track supplier rebates according to agreed terms and conditions.

• Verify accuracy of rebate claims and ensure correct allocation in the system.

• Reconcile rebate income with supplier contracts and statements.

• Liaise with suppliers and procurement regarding rebate structures and discrepancies.

System Management and Reporting:

• Maintain accurate records and update supplier details on Genesis Accounting Software.

• Generate age analysis reports and provide weekly/monthly creditor updates.

• Assist with month-end closing processes, ensuring cut-offs are met.

• Provide reports on rebate accruals and actuals as part of monthly financial reporting.

Administrative Support:

• Maintain physical and electronic filing systems for audit and compliance.

• Liaise with suppliers regarding queries, invoices, statement discrepancies, and rebate-related matters.

• Support internal departments with supplier-related queries.

Compliance and Controls:

• Adhere to company financial policies and internal controls.

• Ensure all transactions, including rebates, are processed according to company protocols and procedures.

Requirements:

Education:

• Grade 12 / Matric (with accounting)

• Relevant Finance/Accounting certificate or diploma (advantageous)

Experience:

• Minimum 2 years in a Creditors Clerk role

• Experience working with Genesis Accounting Software Excel-Based Accounting System (essential)

• Experience in supplier rebate calculations and reconciliation (advantageous)

• Strong knowledge of reconciliations, supplier management, and payment processes

Skills & Attributes:

• Excellent Excel proficiency

• High attention to detail and accuracy

• Strong communication and interpersonal skills

• Ability to work under pressure and meet deadlines

• Ethical and trustworthy with a strong sense of responsibility