The Logistics Coordinator is responsible for managing logistics-related administration and supporting daily operational activities. The role ensures efficient coordination of transport, documentation, scheduling, and office administration to keep day-to-day operations running smoothly. This position requires a mature, organised individual with strong administrative capability and solid experience in logistics or operations support.

Key Responsibilities

Logistics Administration

• Coordinate daily transport and delivery schedules.
• Capture and maintain logistics records, trip sheets, load documentation, PODs, and mileage.
• Track fleet movements and ensure accurate, timely updates.
• Liaise with drivers, site supervisors, and operational teams to resolve logistical issues.
• Ensure compliance with company logistics procedures and documentation standards.

Operational Coordination

• Support operational staff with scheduling, dispatch planning, and communication.
• Follow up on deliveries, delays, and operational bottlenecks.
• Assist in monitoring vehicle availability, downtime, and maintenance schedules.
• Help maintain smooth workflow between logistics, operations, and administration.

General Office Administration

• Handle office filing, correspondence, scanning, printing, and document management.
• Manage data capturing and maintain spreadsheets, registers, and reports.
• Assist with stock control of office supplies and operational consumables.
• Provide day-to-day administrative support to the site manager and operations team.

Communication & Coordination

• Maintain professional communication with internal teams, drivers, customers, and suppliers.
• Ensure accurate relaying of operational updates.
• Record and escalate operational issues promptly where needed.

Required Skills & Competencies

• Strong organisational and multitasking abilities.
• Good computer literacy, especially with Excel, email, and basic data systems.
• Ability to work under pressure and handle multiple deadlines.
• Solid communication skills and professional telephone etiquette.
• High attention to detail and accuracy in documentation.
• Reliable, punctual, and consistent in routine tasks.

Experience Requirements

• Minimum 5 years experience in logistics coordination, transport admin, or general operations administration.
• Experience working in a fast-paced operational environment.
• Exposure to fleet coordination or dispatch processes is advantageous.
• Experience creating, maintaining, and filing operational documentation.

Qualifications

• Grade 12 (Matric) required.
• Logistics, transport, or admin certificates (advantageous).
• Familiarity with logistics systems or dispatch software is beneficial.