Finance Operations Coordinator

📍HYBRID (primarily remote, with occasional presence required in Downtown San Diego)

📑 ONLY ENGLISH RESUMES WILL BE CONSIDERED

🗣️ PLEASE NOTE THAT THIS ROLE REQUIRES ENGLISH PROFICIENCY (C1-C2 LEVEL)

💼 START DATE: ASAP

About the Role

We are hiring a Finance Operations Coordinator to support the financial and administrative operations of a growing tech staffing company.

This role is ideal for someone who started their career building a strong foundation in accounting, finance, or financial controls, and then moved into a more hands-on operational environment where they were also responsible for invoices, payment follow-up, reporting, and keeping internal processes organized.

We are looking for a person who is structured, detail-oriented, and highly reliable. Someone who naturally stays on top of deadlines, notices when something is missing, and brings order to moving pieces across billing, payments, contractor administration, and internal reporting.

The right person for this role is not just strong with numbers. They also understand how to keep day-to-day financial and administrative workflows moving, follow through consistently, and create better systems as the company grows.

If you enjoy building structure, improving processes, and being the kind of person who helps everything stay organized behind the scenes, this role could be a great fit.

About Motum

Motum is a nearshore IT staffing company that helps growing U.S. companies hire exceptional remote engineers from Latin America.

We connect our clients with high-quality mid-to-senior level talent across technical and business functions, making it easier for them to grow with the right people while we handle the operational complexity behind the scenes.

Responsibilities

Billing & Finance Operations

• Maintain invoicing schedules and track client billing cycles
• Prepare invoices in QuickBooks and follow up on payments and overdue balances
• Maintain internal revenue trackers and support recurring financial visibility
• Assist with bank reconciliations and financial record accuracy

Payroll & Contractor Coordination

• Cross-check contractor hours before payment processing
• Prepare payment summaries and manage Deel payroll cycles
• Track compensation changes and maintain internal compensation sheets
• Support contractor payment follow-up and monthly consolidation of payments, collections, and reporting

Systems, Reporting & Operational Support

• Build and maintain organized systems for invoicing, compensation tracking, billing follow-up, and reporting
• Support the preparation and maintenance of P&L, cash flow, and other internal financial tracking tools
• Create and maintain dashboards, trackers, and spreadsheets used for financial visibility and leadership follow-up
• Help improve workflows to reduce manual work, increase accuracy, and keep finance and admin processes organized

Requirements

• 2+ years of experience at a large financial or accounting firm strongly preferred
• At least 1 additional year of experience in a finance, billing, accounting, or operational role
• Experience handling invoicing, payment tracking, reconciliations, and financial follow-up
• Strong familiarity with QuickBooks and Google Workspace, especially Google Sheets
• Experience with Deel, contractor payments, or payroll coordination is a plus
• Comfortable using AI tools to improve efficiency and execution
• Strong attention to detail and ability to stay organized across multiple moving pieces
• Clear written and verbal communication skills in English
• Able to take ownership of tasks and follow through without constant supervision

Additional Information

• Full time: 40 hours per week
• Work Hours: 9am to 5pm PST 
• Contract Type: Independent contractor
• Hybrid role with occasional presence required in Downtown San Diego, mostly during training

Why Join Us

• Competitive compensation in USD
• Long-term position with growth opportunities
• Join a growing company where you can help build core financial and operational systems
• Work closely with leadership and have direct impact on the business
• Be part of an entrepreneurial environment that values structure, ownership, and initiative