OVERALL JOB PURPOSE

Reporting to the Cluster General Manager and Singapore HQ, this role is responsible for all finance, system, treasure & taxation-related matters for the Vietnam and Cambodia entities.

The responsibilities encompass ensuring reliable, accessible, accurate financial information from the finance teams of both countries. The role would also support the two entities in exercising effective controls of the business to protect the commercial interest of the Principal and ensures continual improvement of internal controls that support the growth of the agencies.

The role would bring global best practices to the two agencies, set benchmarks and support the existing Finance Managers to improve their performance, broaden their vision, improve communication to HQ and therefore decision making, remove local partisan interests and in so doing, improve communication and trust at Principal level.

The role demands a professional with full end-to-end finance knowledge, well versed in ERP and with the required regional and business sector knowledge. The direct reports to this role are based in both Vietnam and Cambodia and travel is required to provide support and manage the teams.

Key Responsibilities:

1. Finance Management:
2. This role will ensure uniform accounting policies are adopted across both entities. It will ensure expenses and incomes are booked under the proper codes to present a reliable and true and fair view of the Financial Statements.
3. The role will ensure that Statutory audits are conducted within stipulated time frame and all statutory returns are filed on time and dividends are paid to the shareholders as frequently as the local rules permit.
4. The role will ensure monthly reports like MMR and MRP are delivered on time with accuracy and consistency.
5. Ensure bank reconciliations are performed and reconciliation items are resolved monthly
6. Ensure ASA balances are reconciled monthly and reconciliation items resolved monthly
8. Treasury Management:
9. Monitor the projected and actual cash flow of the agencies on monthly basis
10. Ensure idle funds are remitted to HQ on a timely basis and funds not remitted are utilized where possible locally or regionally to get maximum returns/ reduce reliance of Principal funding
11. Ensure prompt payment of all dues to avoid any losses and keep a regional control of prefunding requirements so as to improve projected cash flow
12. To source FX at most competitive rates to represent such regional challenges to HQ for rapid decision due to lack of perception of the issue.
13. Negotiate with banks the best deal for fx / interest rates, research and propose regional banking relationship to favour the Principal
15. Tax Management:
16. Ensure tax planning policy set by HQ is adhered to
17. Ensure all statutory dues are paid on time to reduce liability
18. Research and appoint qualified tax consultants in each country to effectively handle tax issues;
19. Conduct tax audits
20. Assist and direct any responses to Tax authority spurious claims so as to build robust policy regionally
21. Work with HQ on tax projects; i.e., cost plus etc. regionally
23. Risk assessment:

Given the future focus is on maximising revenue to shareholder, which may bring challenge and resistance in undeveloped tax environments:

• Identify & collate potential risks in all countries periodically after discussion with different stakeholders
• Develop risk mitigation strategy to support overall objective
• Drive the risk mitigation strategy, review and adjust it country-by-country periodically based on analysis of performance and feedback
• Ensure agency contracts are updated to reflect findings of any risk-assessment studies
• System controls
• Strengthen the finance system to avoid leakage / oversight / potential for fraud
• Develop SOPs for different functions to ensure leakages are kept at the minimum
• To ensure adherence of SOPs by frequent spot audit
• Implement uniform accounting policies based on company policies where they exist and develop where they are required
• GFS/ERP Support

Lead the development of new system implementation (e.g., GFS) including:

• Tailoring the product for individual locations to replicate AMS functionality
• Setting up parameters to effectively capture all revenue through add-on
• Providing a single point of contact to gather / submit/ resolve all issues related to GFS implementation and ongoing support
• Implement best practice for both entities
• LRM
• Ensure homogenous application of local charges to fully optimise the charging landscape
• Lead review of local charges periodically and benchmark against competition
• Build a full and incontrovertible picture of local taxation on all local charges
• Fight for pass through status for all Principal collections
• Convert as much as possible local collections to Principal account
• Finance
• Run petty cash
• Weekly recon of petty cash to Cash Imprest
• Supervise audit
• Submit and verify Payroll monthly
• Submit bank account top up requests to HQ
• Submit all management claims (payroll etc) in STECS
• Act as 1st approver for all STECS claims
• Construct Admin budgets
• Run cost controls
• Agency matters:
• Agents submit LMS ASA (Agency Statement of Account) and other reports requested by Finance HQ on timely, complete and accurate basis
• Agents remit revenue collections and settle SOA due to Singapore on timely basis
• Review Agents ASA and work closely with HQ Business divisions to ensure that the Revenue, Cost and Tax reported are complete and accurate
• Review Agency Statement of Account (ASA) Balance Reconciliation and disputed items are resolved on timely basis
• Monitor and control Agents in meeting key financial KPIs (ASA balance, AR, AP, Bank)
• Provide guidance and training to Agents Finance on use LMS / GFS and other PIL systems
• Work closely with PIL HQ divisions and departments to resolve Agents LMS / GFS and other PIL systems reporting issues
• Review monthly reports of debtors and Det/Dem outstanding with the agencies with the focus on monitoring outstanding and ensuring that outstanding are kept to a minimum.

1. Others
2. Ensure inter-billing is reconciled regionally each month
3. Supervise SOA and financial arrangement with any external Principals

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

Tel: 6950 9748

http://www.peopleprofilers.com

debbie@peopleprofilers.com

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376