About the job HR Assistant
Job Details
Position Title
HR Assistant
Reports to
Head of HR
Division
Human Resources
Grade
Department
Human Resources
Job Purpose
The HR Assistant is responsible for providing support in the various HR related tasks, which include and are not limited to filing, from coordinating meetings to maintaining employee database.
Functional Accountabilities
Area of Contribution
Key Activities
Financial
- Maintaining HR Expenses of petty cash
Process
1. Compiling and updating employee records (hard and soft copies).
- Assisting with day-to-day operations of the HR functions and duties.
- Manage and monitor employee probation processes, ensuring timely follow-up with line managers and confirming employees before the end of their probation period.
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes.
- Handle and respond to employee requests, ensuring timely resolution, proper documentation, and coordination with relevant departments when needed.
- Assist in recruitment activities, including scheduling interviews, coordinating with candidates and hiring managers, preparing documents, and supporting onboarding processes.
- Assist in HR tasks related to HR operations, Rewards and Recognition and Employee Engagement activities.
- Perform other administrative duties as assigned by the HR Head.
- Provide support for visa processing and related requirements, including documentation, coordination with PRO/authorities, and tracking application status to ensure timely completion.
Customer and Reporting
HR reporting as required by reporting manager
Communication & Working Relationships
Internal
- HR team
- Other Departments
Reasons for Interaction
- Working to support HR team
External
- Recruiters
- HR Related Vendors and Suppliers
Reasons for Interaction
- To work for any HR position
- To work for any HR Event
Qualifications, Experience, & Skills
Qualifications
Educational Qualifications
Degree / HR or Diploma Equivalent
Professional Qualifications
Certification in HR would be an advantage.
EXPERIENCE
Required Experience
Minimum 1 years of experience in HR Department.
Other Requirements- Safety accountability and responsibilities
All staff has the following safety responsibilities and is accountable to their supervisor(s) and Head of Department:
- To comply with the relevant safety requirements and procedures outlined in the Aerodrome Operations Manual and Safety Management System and any other instructions or notices issued by Ras Al Khaimah International Airport.
- To comply with the safety requirements detailed within their training.
- To advise their Head of Department and the Airport Duty Officer team of any safety occurrence or system failure and to identify and report any situation of potential risk or concern affecting safety via one of the following means.
- Report directly to the Safety Department or an immediate supervisor.
- Submitting an Accident/ Incident Report.
- Support safety audits as and investigations as they occur.
Competencies
Level of Proficiency
Behavioural Competencies
Ability to manage own workload and prioritise activities accordingly.
High
Maintains integrity and ethical standards at all times.
High
Ability to work in a fast paced and time pressured environment and is highly organised.
High
Excellent written and oral communication in English
Medium
Technical Competencies
Good working knowledge of specific HR tasks and Microsoft Office.
Medium
Excellent organizational skills
High