Office Administrator

About us ;

GUARANT Limited is a globally active reinsurance company working with insurers, brokers, and institutional partners across diverse markets. We offer tailored reinsurance solutions focused on reliability, efficiency, and long-term partnerships. Our team is committed to delivering excellence in service and fostering sustainable growth through trust and innovation.

Role Overview ;

We are seeking a proactive and highly organized Office Administrator to support our day-to-day operations and ensure the smooth running of our office. The ideal candidate is detail-oriented, professional, and capable of managing a variety of administrative and coordination tasks. This position plays a vital role in upholding GUARANT Res operational efficiency and corporate culture.

Key Responsibilities;

Administrative Support

• Oversee general office operations and maintain a well-organized, clean, and professional environment.
• Manage front-desk duties: greet visitors, handle calls, and respond to general inquiries.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate meetings, appointments, and travel arrangements for team members.

Documentation & Record-Keeping

• Prepare, file, and manage physical and digital documentation, including correspondence, contracts, and internal reports.
• Support compliance efforts by ensuring accurate record-keeping aligned with internal policies and regulatory requirements.

Operational Coordination

• Assist in the preparation of presentations, reports, and other business documents.
• Support the local leadership team with scheduling, event planning, and internal communications.
• Liaise with vendors, service providers, and building management as needed.

Finance & Logistics

• Track office expenses and assist with petty cash and invoice processing.
• Coordinate courier services, office maintenance, and logistical needs for internal or client meetings.

HR & Team Support

• Support onboarding of new employees (workspace setup, document collection, orientation scheduling).
• Help organize team-building activities, staff communications, and company events.

Qualifications & Skills

• Bachelor's degree in business administration, Office Management, or a related field.
• Minimum 3 years' experience in a similar administrative role, preferably in a Reinsurance company.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Discreet, reliable, and able to maintain confidentiality.
• Professional demeanor and customer-service orientation.

Why Join Us?

• Be part of a globally recognized reinsurance brand.
• Work in a dynamic and multicultural environment.
• Gain exposure to diverse markets and professional growth opportunities.
• Contribute to building long-term partnerships that matter.