Office Administrator (Part-Time) – London

We are looking for a proactive and highly organised Office Administrator to play a key role in supporting our London office. This is a fantastic opportunity for someone who enjoys being at the heart of a business, keeping things running smoothly and creating a well‑managed, welcoming workplace.

This is a part-time role (0.6 FTE), offering flexibility in working pattern to be agreed with management. The position is office-based and ideal for someone who values being hands-on and visible in a professional London environment.

About the Role

You will provide essential administrative and facilities support to the business, taking ownership of the day‑to‑day operation of the London office and acting as a key point of contact for colleagues and external suppliers.

Key Responsibilities

Office & Facilities Administration

• Ensure the office is fully stocked, well‑maintained and running smoothly by overseeing office supplies, equipment, consumables and support services.
• Coordinate cleaning, waste and confidential disposal, safety checks and routine maintenance to maintain a compliant and efficient office environment.
• Proactively manage the premises and facilities, building strong relationships with third‑party contractors, with oversight from management.
• Ensure compliance with all relevant legislation and requirements, including health & safety, PAT testing and fire safety.
• Support office moves, reconfigurations and refurbishments, including sourcing and purchasing furniture.
• Manage incoming and outgoing post and deliveries, including couriers and special deliveries.
• Take responsibility for office security and safety systems such as access control, intruder alarms and fire alarms.

Legal & Business Support

• Provide general administrative support to fee‑earning teams in London, including billing and new matter onboarding as required.

General Support

• Act as on‑the‑ground support for IT, HR and other central teams, helping to keep communication and operations flowing smoothly within the London office.

About You

Qualifications

• Ideally educated to degree level, or A‑levels (or equivalent) with strong results.
• An administration or secretarial qualification would be beneficial but is not essential.

Skills & Experience

• Previous experience in a professional services environment (legal experience is an advantage but not required).
• Confident IT user with strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with document management systems is desirable.
• Excellent typing and document formatting skills.
• Highly organised, with the ability to juggle priorities and manage multiple tasks effectively.
• A collaborative, can‑do attitude with a genuine willingness to learn and grow.

Why This Role?

This is an excellent opportunity to join a professional, collaborative environment in London, offering part‑time flexibility, responsibility, and variety. You'll play a visible and valued role in the day‑to‑day success of the office while enjoying a balanced working pattern.