Overview

The Group Company Secretary is responsible for establishing and maintaining the governance framework and company secretarial function across multiple jurisdictions within the Group. The role ensures adherence to statutory and regulatory obligations, promotes high standards of corporate governance, and provides effective support to the Board of Directors, senior leadership, and key stakeholders.

This position includes oversight of Board operations, shareholder communication, legal compliance, regulatory reporting, and governance support for all Group entities and licensed businesses.

Formal Positions

• Group Company Secretary
• Company Secretary for relevant Group entities
• Authorised Signatory (as required)

Key Responsibilities

Governance & Compliance

• Advise the Board, committees, and senior executives on corporate governance best practices, legal requirements, and fiduciary duties.
• Work closely with risk and compliance functions to ensure full compliance with all applicable regulations, including financial services and corporate law.
• Monitor changes in legislation, governance standards, and industry best practices, recommending updates to internal policies and procedures.
• Maintain authorised signatory lists and support customer due diligence (CDD) requirements.
• Maintain Group structure charts and statutory registers for all relevant entities.
• Support record management for employee long‑term incentive plans.
• Oversee or perform all statutory filings for Group entities in applicable jurisdictions.

Board & Committee Support

• Manage the corporate calendar for all Group and operating company Boards and committees.
• Provide full secretariat support including meeting logistics, preparation and distribution of materials, agendas, minutes, and action points.
• Track and follow up on actions arising from previous meetings.
• Ensure efficient information flow between the Board, its committees, and senior management.
• Support Board composition reviews, director appointments, and succession planning.
• Prepare Company Secretary reports for Board meetings.

Special Projects

• Lead or support corporate transactions including mergers, acquisitions, restructuring, and fundraising activities, ensuring compliance with governance and legal requirements.
• Assist in developing and implementing corporate policies and procedures aligned with regulatory expectations and best practice standards.

Corporate Reporting

• Manage all statutory submissions for Group entities and oversee filing requirements across all relevant jurisdictions.
• Ensure timely filing of statutory documents with appropriate authorities and maintain up‑to‑date corporate records (e.g., registers of directors, shareholders, resolutions).
• Draft assessments for operating company Boards regarding their self‑evaluation of performance.
• Contribute to assessments of adherence to applicable corporate governance codes.

Shareholder Relations

• Manage communication and ongoing relationships with shareholders, ensuring transparency regarding performance, governance, and strategic initiatives.
• Coordinate planning and execution of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), ensuring high-quality engagement with shareholders.

Legal and Regulatory Risk Management

• Collaborate with legal and compliance teams to identify, assess, and manage legal and regulatory risks.
• Ensure appropriate escalation and mitigation processes are followed consistently across the Group.