Under the supervision of a senior team member the successful candidate will be expected to work independently, acting as the primary day to day contact for their clients to deliver a range of corporate administration services to a varied portfolio of clients and related entities, managing the related workload to ensure that client requests for actions are responded to within a suitable timeframe. They will be expected to work with, and help the development of, Trainee Administrators and Administrators on team, by being involved with supporting and reviewing of less complex work.

Key Responsibilities

Managing the formation and ongoing administration of a portfolio of companies

Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required

Transaction management, including organising and attending client meetings as required, drafting minutes and resolutions, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records and coordinating of the timely signing of documentation

Processing of bank payments, reconciliation of payment logs and approvals

Production and circulation of invoices, fee collection and chasing debtors

Supervise and assist in the training of Trainee Administrators and Administrators on team, completing the review of less complex work. Providing feedback and identifying any additional training needs to your direct manager

Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service

Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience

Monitoring of WIP and billing in accordance with fee agreements and undertaking fee reviews where necessary

Ensuring compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, reporting of suspicious activity or transactions, client due diligence and record keeping

Undertake any project work as required, undertaking initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

4-6 years relevant experience in the finance industry preferred

Strong academic background, Bachelors degree or equivalent preferred. Working towards or holding a professional qualification such the Chartered Governance Institute UK & Ireland's Level 4 / 5 International Finance and Administration qualification (formerly ICSA)

Excellent written and verbal communication skills

Strong working knowledge of Viewpoint would be an advantage

Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point)

Good knowledge of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations

Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks unsupervised and use own initiative

Ability to provide training/mentoring to junior members of the team

Must be dedicated and driven to achieving excellence for themselves, their clients and their team