Trainee Trust & Company Administrator

REPORTS TO

Assistant Trust Manager / Trust Manager / Director and/or Board of Directors (“BoD”) as required who will be responsible for the training and development/mentoring of the successful trainee

JOB PURPOSE & OVERALL OBJECTIVE

To assist with the day to day administration of non-complex Trusts and Companies in respect of those entities assigned or as requested in order to meet objectives with respect to time utilisation. You may, ultimately, have your own portfolio of non complex clients to administer.

To ensure Companies and Trusts under administration are meeting their statutory obligations and requirements.

To assist the Company in meeting their obligations and requirements by having a good understanding of all relevant laws, orders and regulations in force governing that type of business.

To obtain a good working knowledge of the Company’s internal policies and procedures and the local regulatory and compliance environment in order to meet statutory obligations.

PRINCIPAL ACCOUNTABILITIES

To strive to achieve a high standard of client service and undertake all duties with integrity and diligence, under the supervision of an experienced Trust professional. Not to commit the Company without the prior approval of the Board.

To complete daily trust and company administration tasks.

Accurately record time spent on each entity and ensure that entity records are updated daily. To meet objectives with respect to time utilisation.

To be responsible for developing their own knowledge of the Company’s internal policies and procedures (to include they company’s Anti Money Laundering manual) and the local regulatory environment in respect of areas of responsibility to ensure they are adhered to in the course of day to day administration activities.

To have a basic understanding and good awareness of legal responsibilities and the need to report suspicions and complaints.

CLIENT RELATIONSHIP MANAGEMENT (CRM) & BUSINESS SUPPORT

Accompany your supervisor and/or Director to meetings with clients as requested to develop relationships and increase knowledge and understanding.

MAIN RESPONSIBILITIES AND DUTIES

To perform the day to day administration in maintaining those entities assigned from time to time in accordance with the Company’s policies and procedures.

To prepare correspondence (emails, faxes, file notes/memos and letters) in accordance with house style, ensuring “4 eyes” review prior to being sent.

To assist with the preparation of minutes for both Trusts and Companies as required. To ensure all client assets are correctly identified and allocated under the full control and discretion of the Trustees or Company as relevant.

To gain a good knowledge of customer products and processes to deal with non standard queries, referring upwards as appropriate.

To refer all matters of a technical nature to the supervisor, Compliance Officer or Director. To maintain accurate records in the client entity database including the setting up of new clients. To assist other members of the Trust Company Administration and Compliance Departments as required.

To assist with the prompt and correct filing of all returns required in compliance with relevant legislation of the jurisdiction.

Not to commit the Company without the prior approval of the Board.

To maintain proper records of time spent on each entity and ensure that entity records are updated daily, with a total of 72 units per day being recorded.

To ensure that the Company carries out its activities in compliance within law, orders and regulations; and within the Company’s own policy and procedures.

To attend in-house meetings from time to time, for training, business development and such as may be required.

To assist with the monitoring of all client transactions passing through the entities in accordance with Anti-Money Laundering regulations in force from time to time and report any suspicions promptly to the Money Laundering Reporting Officer (“MLRO”).

required from time to time by the directors. The list of duties is not exhaustive and may change from time to time according to business needs.

NECESSARY EXPERIENCE AND/OR QUALIFICATIONS & ANNUAL CPD REQUIREMENTS

Desire to engage in further studies and be able to demonstrate commitment to study in order to progress and embark on gaining an appropriate professional qualification in accordance with table 5 of the Trust and Company Business Codes of Practice to qualify as a Category “C” employee.

Possess good communication skills, both orally and in the written word.

Good clerical and business acumen skills to be able to undertake all duties with integrity and diligence.

Ability to demonstrate a good knowledge of offshore financial services and the regulatory environment.

Computer skills (Microsoft Office).

Develop a good working knowledge of Unity, RDC and any other software packages used by the Company relevant to the role.

Ability to work in a team is essential.

Ability to demonstrate inter-personal communication and relationship skills, essential to progress a career to a high professional standard.