Admin Exec/ Manager

Salary £45,000 - £50,000

The Administrative Executive will undertake administrative activities to support the Marketing, Business

Development and Administration Manager and Fee Earners in Jersey.

Principal Duties and Responsibilities

Legal Administration

Maintenance of team CPD records

Word processing, drafting correspondence, formatting large scale agreements, amending marked up

documents and formatting to in house style

Management of calls and messages

Scanning documents received to files

Bundle preparation

Liaise with court re e-filing protocols

Arranging for legislation of notarised documents with messengers

Scanning / Copying notarial documents

Matter Administration and Management

File opening formalities

Conflict check administration and management

Financial administration to include the completion of monthly and annual billing, WIP and AR Support

Adex administration including the movement of time and preparation of reports

Requesting and submitting company searches

Contributions of precedents to knowledge management

Practice Management

Diary management to include the set-up of meetings and arrangement of conference calls.

Attendance at Team meetings, taking minutes and compiling action lists.

Assist with event management planning, both client and colleague, from inception to completion.

Business Development

Assistance with BD trips including the complete management of travel and schedules and pack

preparation

Management of BD tracker

Maintenance of all client records and activities on Interaction

Event management including the management of attendees

Knowledge, Skills and Experience Required

A team player who understands and has experience of working for a commercial business

Demonstrate significant planning abilities

Adept in marketing and communication platforms with the ability to deliver communication content

through these platforms

Event management experience

Able to deal with all stakeholders, at all levels, within the organisation

A flexible approach

Advanced Microsoft Office Suite knowledge

Excellent document management skills

The ability to take minutes and record meetings

An organised approach to workload management

An aptitude and interest in systems

Articulate and the ability to acquire clear instructions