Reception & Scanning Assistant

LOCATION

Jerseys.

About the Role

Working, within the Operations Division, specifically in the Facilities and Reception department, you will support the wider business by predominately being involved in the following, whilst acting as the first point of contact for our clients, staff, and visitors.

• Process post open, sort, date, scan and save all communication and documentation into our document management systems and pass to the appropriate manager
• Provide an efficient and accurate scanning and filing service
• Provide assistance to the rest of the team with reception and facilities duties
• Undertake other administration tasks and provide cover as required where training has been received
• Provide general office service duties as required on a day-to-day basis
• Order catering (Tea, Coffee, Sandwiches etc)
• Order office supplies, including stationery and catering stock
• Room Bookings, both internally and externally
• Provide switchboard cover
• Check in/out visitors (making tea/coffee if required)
• Check in/log couriers
• Outgoing post/couriers/ hand deliveries
• Assist with archiving and data destruction process
• Provide annual leave cover to the rest of the team
• Assist with data inputting and scanning projects
• Respond to a diverse range of ad hoc queries

About You

You will be a Jersey Entitled resident with good communication and organisation skills with the ability to work well with others. The following attributes would also be advantageous:

• Strong communication skills (both written and oral) with all levels of staff
• Excellent interpersonal skills with the ability to develop strong relationships within the company and with third parties
• Computer literacy, particularly with Word and Excel
• High levels of motivation, initiative and results orientated

This is an exciting opportunity to join a growing team and develop new ways of working, where you will have the opportunity to input into the evolution of our business processes on an ongoing basis. In addition to a competitive salary, you will be rewarded with a performance-driven bonus, we offer a comprehensive benefits package and the training and career opportunities that come as standard with a dynamic and rapidly growing group of companies.