Job Summary:

The Temporary Group Company Secretary will provide dedicated, administrative, and organisational support to the busy Group Company Secretarial function to enable the Company Secretary to deliver timely, high-quality governance, compliance, and board support across the Group.

Key Responsibilities:

Board & Committee Support

• Assist with preparing and circulating board packs, agendas, and supporting materials.

• Support in drafting minutes for review.

• Maintain and update various co-sec trackers and schedules

Corporate Governance Administration

• Maintain and update authorised signatory lists and associated due diligence records.

• Assist with ongoing Customer Due Diligence (CDD) tasks, including collation, filing, and updates.

• Update governance documentation under supervision.

Administrative & Record Management

• Maintain and update corporate schedules, registers, and filing systems.

• Support routine statutory filings and ensure documents are recorded accurately.

• Assist with collation of information and documents required for audits, regulatory requests, and ad hoc governance reporting.

General Support

• Ensure consistent version control and organisation of documents across digital platforms.

• Support the smooth running of the Company Secretarial function by completing ad hoc tasks as required.
  

Key Competencies & Skills:

• 3-5 years experience in a similar role.

• Strong organisational and time management skills with the ability to manage multiple priorities.

• High attention to detail and accuracy in administrative tasks.

• Strong IT skills, including proficiency in Microsoft Outlook, Word, and Excel.

• Clear written and verbal communication skills.

• Ability to work independently on routine tasks, while escalating appropriately.

• Previous administrative experience within a corporate, financial services, or legal environment is desirable.