Job Openings Executive Assistant / Operations Manager

About the job Executive Assistant / Operations Manager

About Us
We operate a fast-growing portfolio of businesses including multiple e-commerce brands, a SaaS company, and seasonal service operations. We set ambitious goals and move quickly to achieve them.

Were looking for a highly capable Executive Assistant / Operations Manager who can keep our CEO two steps ahead, run daily operations, and take ownership of projects from start to finish. This is a hybrid role that combines high-level executive support, operational management, and occasional recruiting.

If you thrive in a fast-paced environment, make decisions without constant direction, and take pride in delivering results, we want to hear from you.

Key Responsibilities

Executive Support

  • Manage CEOs calendar, priorities, and high-level communications.

  • Prepare agendas, track action items, and ensure deadlines are met.

  • Anticipate needs and proactively solve problems.

Operations Management

  • Oversee day-to-day operations across multiple businesses.

  • Ensure tasks in ClickUp are executed on time and according to SOPs.

  • Track KPIs, report performance, and hold team members accountable.

  • Identify inefficiencies and implement improvements.

Recruiting & Onboarding

  • Manage hiring when needed from posting jobs to making offers.

  • Maintain a candidate pipeline for critical roles.

  • Support onboarding to ensure new hires succeed quickly.

Project Management

  • Take ownership of special projects from concept to completion.

  • Coordinate across internal teams and external vendors.

  • Anticipate risks and create contingency plans.

Qualifications

  • Proven experience as an EA, Operations Manager, or similar role.

  • Strong organizational and project management skills.

  • Excellent written and verbal communication.

  • Tech-savvy and comfortable managing remote teams.

  • Experience in e-commerce or tech preferred.

  • Ability to recruit effectively when needed.

What We Offer

  • Competitive salary + performance bonuses.

  • Flexible remote work with US Central hours.

  • Long-term growth potential across multiple companies.


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