Clerk Accounts Payable

CLERK ACCOUNTS PAYABLE Richmond Hill, ON 55K

A BIT ABOUT US

We are an award-winning Canadian technology company founded in 2016, enthusiastic about smart communities, and we are proud of having created the segment in Canada. Our innovative and proprietary IoT based solutions connect hundreds of smart homes together through a dedicated network to create a smart technology platform that enhances the experience and quality of life for homeowners in multi-unit residential buildings.

Our product has created quite the buzz, so we need to add an Accounts Payable Clerk who shares our passion for innovative technology, social impact for good, and the thrill of helping companies grow.

ABOUT THE ROLE

The Accounts Payable Clerk will be responsible for processing all Vendor invoices, managing the PO process, matching packing slips to invoices, posting expenses, undertaking the payment approval process, inventory tracking, posting inventory movements, reconciling receiving and performing reconciliations of all creditors in an accurate, efficient, and timely manner.

RESPONSIBILITIES

• Checking invoices, comparing packing slips and purchase orders to invoices, dealing with discrepancies, verifying entries, producing payment files, filing vouchers and cheque copies.
• Complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling, and preparing EFT, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Prepare and post payment batches for approval.
• Issues stop-payments or purchase order amendments.
• Send email payment notifications.
• Maintain A/P email box; follow up inquiries; print invoices.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain historical records by filing documents electronically and physically.
• Maintain accounting ledgers by verifying and posting account transactions.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
• Ensure that all payments are made in accordance with company policy.
• Resolve payment discrepancies and disputes on behalf of the company.
• Prepare GL account reconciliations as required.
• Reporting weekly, monthly, quarterly, and annually as required.
• Support with Ad hoc projects as required.
• Perform other duties as assigned.
• Report sales taxes by calculating requirements on paid invoices.
• Track inventory, perform inventory movement and track inventory.
• Reconciliation and posting of payroll.
• Ensures credit is received for outstanding memos.
• Review employees expense reports and verify expense details and tax posting.
• Preparing and posting expense reports and visa statement
• Bank reconciliations.
• Contact vendors/customers as required.
• Protects organizations value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.

Other

• Assisting with month end close and other duties as assigned.
• Identify opportunities to improve the business processes and advise supervisor of risks with business processes.
• Analyzing financial records for accuracy.
• Work within company values and policies at all times.

QUALIFICATIONS

• Post-secondary education in accounting, finance, or related field required.
• Previous accounts payable experience preferred.
• 1-3 years of related experience in a full cycle accounting role.
• Knowledge of accounting principles and Accounts Payable processes.
• Proficient with Microsoft office suite, specifically Word and Excel, and an ability to learn new systems quickly i.e.. Pivot tables, VLOOKUP etc.
• Knowledge of progress billing.
• Knowledge of CLA holdback.
• Experience with SAGE an asset.
• Strong organizational skills and attention to detail.
• Strong mathematical aptitude and analytical capabilities
• Strong administration and data entry skills.
• Strong verbal and written communication skills.
• Good communicator, excellent interpersonal and customer relations skills
• Ability to work independently and take initiative.

• Ability to act with integrity, professionalism, and confidentiality.

• A Team player with the ability to work with other departments and cross functional teams.

SOME THINGS YOU MIGHT LIKE TO KNOW

We are focused on three priorities: culture, imagination, and family. This is not just a place to work but it is an organization focused on the well-being of our team and their families. We already have a great core of passionate people just like you, who enjoy building stuff that matters. Because we value our team, we offer competitive base salaries, comprehensive benefits, company events, and a cool office in Richmond Hill that you will be based from.

SmartONE is an equal opportunity employer who values diversity in the workplace. If you require accommodation to participate in the hiring process, please contact us.

SmartONE 100-45 Vogell Road, Richmond Hill, ON L4B-3P6 www.smart-one.ca